Job Description
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.
MINISTERIAL DUTIES
Agree with, and abide by, FCA's Christian Community Statement.
Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
Connect to and participate in a local church through worship and weekly involvement.
Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
POSITION RESPONSIBILITIES
Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
Handles travel arrangements for assigned staff.
Receives and screens telephone calls and emails for area office.
Retrieves, opens, and distributes office mail.
Plans, organizes, and completes assigned work in a timely manner.
Manages development of resources and meets deadlines of assigned projects.
Coordinates donor ministry events, banquets, staff meetings, etc.
Part Time Admin focused on Events
Expected to take point with major Lowcountry FCA events and fundraising drives (not including area-specific events that our staff is putting on, though you may provide assistance with those as able). These efforts include:
Annual spring fundraising banquet
Coordinate with Metro Area Director for event goals
Secure key note speaker, date and location of event, along with catering and negotiating contracts for all event vendors
Lead in recruitment of event sponsors and set up payment methods
Keep track of funds raised
Execute silent and live auction
Set up event registration
Communicate with and instruct table hosts and volunteers, including student speakers
Design digital and printed media for event
Plan and purchase decor for the event
Delegate roles and responsibilities as needed to other staff, board members and volunteers
Annual fall fundraiser
Coordinate with leadership board for event date, projected goals, venue, and other key details
Arrange payment methods for sponsors and guests
Take point in event registration and vendor payment/honorariums
Assist in silent auction execution
Order necessary printed materials and other items as designated by the board
Provide necessary digital materials
Summer All Ability camp (Johnathan Game will be Camp Director moving forward, this role can support as Assistant Director or other key camp position)
Assist in date and location decisions
Help with volunteer and camper recruitment
Help with event registration
Provide support for seeking sponsorships, in kind donations, and other needs
Report to Camp Director for needs leading up to camp and day of camp
Year End Giving Campaign (remote)
Coordinate with Metro Area Director for fundraising goals and desired approach
Work with marketing to create a year-end campaign to be sent out immediately after Thanksgiving
Includes hard copy mailers, emails, texts, social media, etc.
Coordinate any media needs (ex: videos of student testimony, quotes from athletes and coaches, images, etc.)
Take lead in ordering, stuffing, and sending mailers to be ready last week of November
Consider Giving Tuesday approach
Other fundraising and ministry events as decided on by Metro Area Director and Leadership Board
We have discussed the idea of a summer "FUNdraiser" involving students and families, such as a kickball tournament or lift-a-thon
Provide creative ideas on existing fundraisers and new avenues we can go
Regularly scheduled responsibilities:
Regular communication with Mackenzie and, when needed, Justin to coordinate on events
First year Mackenzie would be hands on in training as we approach each event
1x/month required staff meeting
Enter hours monthly via ADP
Work from home when not at events/staff outings
Optional chances to travel in the Carolinas for staff training, but most training is online
May be eligible for computer and other equipment
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Job Tags
Part time, Summer work, Work at office, Local area, Immediate start, Remote work